Accounting Systems and Tools | Pacific Rock Accounting
How to Mentally Prepare to When You’re (finally!) Facing Your Business Finances

How to Mentally Prepare to When You’re (finally!) Facing Your Business Finances

That big pile of receipts.

That email folder full of invoices.

Those bank statements that are sitting in unopened envelopes, stashed in an easy-to-ignore corner in your office.

Those voicemails from the tax people that you just keep forgetting to respond to.

How am I doing? Is it like I can see how you deal with your business finances?

Don’t worry. I don’t have a crystal ball and no one’s sent me pics of your office.

I just know from experience that this is how it is for so many creative entrepreneurs who have been in business for a year or more and feel overwhelmed and, let’s face it, bored by the accounting tasks that your business needs you to do.

How do I know? I’ve been working in banking and finance for 25+ years, and I’m not exaggerating when I say that the majority of clients I work with come to me with shoeboxes and files that take us back a year or more in accounting.

So hopefully that makes you feel better.

See, when my clients hire me, it’s not my job to make them feel crappy about leaving their accounting for so long. So allow me to give you the best business advice you’ll ever get: You don’t need to feel crappy about your business finances.

In fact, the more crappy you feel, the LESS likely you will want to tackle your finances, and the MORE likely you are to sit in said crappy feeling because you’re not getting anything done. #ViciousCycle

How about if from this point on, you commit to getting your accounting caught up, and I walk you through the steps you’ll need to take to get that “money stuff” caught up?

In fact, I’ll make this super easy for you:

Here are the first steps you need to take BEFORE you actually start sorting paper and filing emails and invoices. That’s right. This list is to help you get mentally and emotionally prepared to tackle the job that you’ve been putting off for one reason or another.

[If you’re ready to get to the nuts and bolts of getting your accounting caught up, download the guide HERE.]

Make no mistake: Even though these might not be technical accounting tasks, these ARE extremely important steps. They are perfect for you if:

You’re the type of person whose palms get sweaty when you start to think about your business finances.

AND/OR you’re a master procrastinator any time you plan to sit down with your accounting.

AND/OR you panic, cry, lose your s*&%, any time you are “supposed” to look at your finances, then this list is for you.

As they say in every Youtube “How To” video known to humankind: Let’s get started!

1. Make some space in your calendar to have a quiet Money Date. Seriously. Do it.

Special note: I know in COVID days that it’s tough for a lot of people to get away from all the people in their house (e.g. parents 🙋🏻‍♀‍), so hopefully you can ask for some support to get some time and to yourself.

2. Keep your eye on the prize.

It’s sucky to feel like you HAVE to do something. In fact, you might find you rebel whenever anyone tells you that you NEED to sort out your finances, right? Except, you actually do because waiting will cost you money, time, energy and emotions.

So let’s make this nice, OK?

And to do that, remind yourself what you’re going to achieve – over and above tidy accounting – when you sort out your books.

To do this, you can ask yourself one or more of these questions:

“What opportunities will I create for myself when I’ve finished this work?”

“How will my business thank me when I’m done?”

“What will I have time to do once I wrap this up?”

“How will I feel when I know that my business finances are under control?”

3. Feel the feels.

If you haven’t downloaded and spent some time the Money Mindset Restart Guide (A.K.A. FREE money coaching), it’s time to do that. It’s KEY to setting yourself up for success.

4. Pull out your Financial Catch Up List, found HERE.

I’ve created this list so that it’s simple and easy to understand. No jargon. Just what you need to know.

Plan another date when you’re going to spend a day getting this done.

Seriously, plan a day. You might get it done in a few hours, but leave yourself even time to track down the docs you need and file accurately. If you’re done early, then have a back up celebration plan. Heck, plan on celebrating anyway! 👍

How to Set up the RIGHT Accounting Workflow for Your Creative Business

How to Set up the RIGHT Accounting Workflow for Your Creative Business

Can I start by saying this?: You’re fabulous for giving your accounting workflow some much-deserved attention.

In my 25+ years of working in finance and accounting, I’ve seen so many business owners – especially creative entrepreneurs – ignore, forget about, or don’t ever give any love to finance, which is the backbone of their businesses. No cash flow, no business. It’s as simple as that.

Yes, I may be biased. I’m an #AccountingNerd and I adore a good workflow and efficient ways to get things done in my business. So I guess I’m lucky that I can take on the job of in-house accountant in my accounting business. (If I couldn’t, I’d be in trouble, right?)

Back to you and your business, though: You can’t escape your business’ need for up-to-date and accurate financials. I suppose you could leave it for a while. I mean heck, I’ve worked with clients who are behind on their books and tax returns by two years or more. No judgment, by the way. I love helping my clients get caught up.

I promise you, though, that letting your finances get behind is going to cost you BIG TIME. Here’s why:

• From a practical perspective, hiring someone to do your “clean up” or catch up bookkeeping and accounting costs a lot of money, and you’ll have to pay that out in one big, painful payment. If that’s what it’s come down to, well, there’s nothing we can do to change it. But if you can catch that now and get caught up OR set your new business up properly, right from the start, wouldn’t that rock?

• Also from a “you have better things to do” perspective, getting years’ worth of paperwork together (digital and hard copy) for your accountant or bookkeeper is a pain in the patootie. Getting a record-keeping system up and running is pretty easy and painless when you’re passing those records off to an accountant.

And yes, the paperwork matters. Guessing doesn’t lead to honest books and tax returns, plus the numbers can be wrong, which makes for crappy year-over-year comparisons. (Don’t know what that means? No problem. It’s important, but first, let’s get your books sorted out, K?)

Taxes: Ugh, right? Simply put: If you don’t get your books done you can’t file your taxes and you’ll have to pay penalties and interest + miss out on any government programs and benefits that might be available to you. At the time of writing, I know of a number of business owners who aren’t eligible for COVID relief simply because they haven’t filed their taxes yet. Or worse, they paid people under the table or didn’t claim cash jobs. But that’s a whole other topic we can chat about later.

Cash flow: Oh my gosh, the lifeblood of your business AND your personal finances, right? You might think you know all the ins and outs of your cash in your business, but when things really get rolling, those mental budgets and cash flow projections are going to mess. You. Up. Seeing the numbers on paper in the form of just one or two key reports that a good accountant can help you understand? Priceless.

How do I know? Well, running my own businesses and doing the financials for countless other businesses and organizations has shown me how helpful a good financial report can be.

Let’s see: You’ll save money and time, you’ll avoid calls from the “tax people,” and you’ll be a financially savvy business owner. These all sound like reasons to get your business’ financial house in order.

So what’s stopping you?

Oh, you’re not sure HOW to do this?

Got it.

And here’s what else I got: A handy-dandy checklist to help you get started.

It’s simple. It’s realistic. It’s fab.

Click right HERE to get your PDF Accounting Checklist.

You could use this if you’re catching up on a few months – or years – of accounting in your business.

And you can keep using it month after month to keep up with the money matters in your business.

Also, if you’ve let your finances get REALLY behind:

a) Surprise! You’re normal, and

b) Click HERE to read my post about how to get caught up on your accounting without letting the bad money emotions sabotage you.